Permission Matrix

Complete reference of all permissions by role in Kuviq.

Role Overview

Role	Description
Super Admin	Full system access including billing
Admin	Full operational access, no billing
Manager	Operational oversight, limited configuration
User	Day-to-day operations

Items Permissions

Item Management

Action	Super Admin	Admin	Manager	User
View all items	✓	✓	✓	Location-based
View item details	✓	✓	✓	✓
Create items	✓	✓	✓	✓
Edit any item	✓	✓	✓	Own only
Delete items	✓	✓	-	-
Archive items	✓	✓	✓	-
Restore archived	✓	✓	-	-
Bulk edit items	✓	✓	✓	-
Bulk delete items	✓	✓	-	-
Export items	✓	✓	✓	-
Import items	✓	✓	-	-

Item Status

Action	Super Admin	Admin	Manager	User
Change to Available	✓	✓	✓	✓
Change to In Use	✓	✓	✓	✓
Change to Needs Attention	✓	✓	✓	✓
Change to Under Maintenance	✓	✓	✓	-
Change to Retired	✓	✓	✓	-

Item Groups

Action	Super Admin	Admin	Manager	User
View groups	✓	✓	✓	✓
Create groups	✓	✓	✓	-
Edit groups	✓	✓	✓	-
Delete groups	✓	✓	-	-
Add items to groups	✓	✓	✓	-
Remove items from groups	✓	✓	✓	-

Inspections Permissions

Inspection Actions

Action	Super Admin	Admin	Manager	User
View all inspections	✓	✓	✓	Own/Assigned
View inspection details	✓	✓	✓	✓
Perform inspections	✓	✓	✓	✓
Edit own inspections	✓	✓	✓	✓
Edit any inspection	✓	✓	✓	-
Delete inspections	✓	✓	-	-
Void inspections	✓	✓	✓	-
Export inspections	✓	✓	✓	-
Bulk assign inspections	✓	✓	✓	-

Inspection Templates

Action	Super Admin	Admin	Manager	User
View templates	✓	✓	✓	✓
Create templates	✓	✓	-	-
Edit templates	✓	✓	-	-
Delete templates	✓	✓	-	-
Duplicate templates	✓	✓	✓	-
Assign templates to types	✓	✓	-	-

Inspection Scheduling

Action	Super Admin	Admin	Manager	User
View schedules	✓	✓	✓	Own
Create schedules	✓	✓	✓	-
Edit schedules	✓	✓	✓	-
Delete schedules	✓	✓	-	-
Assign inspectors	✓	✓	✓	-

Corrective Actions Permissions

Action	Super Admin	Admin	Manager	User
View all actions	✓	✓	✓	Own/Assigned
View action details	✓	✓	✓	✓
Create actions	✓	✓	✓	✓
Edit own actions	✓	✓	✓	✓
Edit any action	✓	✓	✓	-
Delete actions	✓	✓	-	-
Complete actions	✓	✓	✓	Assigned only
Verify actions	✓	✓	✓	-
Reassign actions	✓	✓	✓	-
Escalate actions	✓	✓	✓	✓

QR Codes Permissions

Action	Super Admin	Admin	Manager	User
Scan QR codes	✓	✓	✓	✓
Generate single QR	✓	✓	✓	✓
Bulk generate QR	✓	✓	✓	-
Customize QR codes	✓	✓	-	-
Print QR codes	✓	✓	✓	✓

Reports Permissions

Action	Super Admin	Admin	Manager	User
View reports	✓	✓	✓	Limited
Generate reports	✓	✓	✓	Own data
Create custom reports	✓	✓	✓	-
Edit reports	✓	✓	✓	Own
Delete reports	✓	✓	Own	Own
Schedule reports	✓	✓	✓	-
Share reports	✓	✓	✓	-
Export reports	✓	✓	✓	Own

User Management Permissions

Action	Super Admin	Admin	Manager	User
View all users	✓	✓	Location-based	-
View user profiles	✓	✓	✓	Own
Invite users	✓	✓	-	-
Edit users	✓	✓	-	Own
Deactivate users	✓	✓	-	-
Reactivate users	✓	✓	-	-
Delete users	✓	✓	-	-
Change user roles	✓	Limited	-	-
Assign user locations	✓	✓	-	-

Role Change Restrictions

From/To	Super Admin	Admin	Manager	User
Super Admin can change to	✓	✓	✓	✓
Admin can change to	-	✓	✓	✓
Manager can change to	-	-	-	-
User can change to	-	-	-	-

Location Permissions

Action	Super Admin	Admin	Manager	User
View all locations	✓	✓	✓	Assigned
Create locations	✓	✓	-	-
Edit locations	✓	✓	-	-
Delete locations	✓	✓	-	-
Move locations	✓	✓	-	-
Assign users to locations	✓	✓	-	-

Configuration Permissions

Item Types

Action	Super Admin	Admin	Manager	User
View item types	✓	✓	✓	✓
Create item types	✓	✓	-	-
Edit item types	✓	✓	-	-
Delete item types	✓	✓	-	-
Configure custom fields	✓	✓	-	-

Manufacturers

Action	Super Admin	Admin	Manager	User
View manufacturers	✓	✓	✓	✓
Create manufacturers	✓	✓	-	-
Edit manufacturers	✓	✓	-	-
Delete manufacturers	✓	✓	-	-

Organization Settings

Action	Super Admin	Admin	Manager	User
View settings	✓	✓	-	-
Edit general settings	✓	✓	-	-
Edit branding	✓	✓	-	-
Configure notifications	✓	✓	-	-

Billing Permissions

Action	Super Admin	Admin	Manager	User
View subscription	✓	-	-	-
View invoices	✓	-	-	-
Change plan	✓	-	-	-
Update payment method	✓	-	-	-
View usage	✓	✓	-	-
Cancel subscription	✓	-	-	-

Automation Permissions

Action	Super Admin	Admin	Manager	User
View automation rules	✓	✓	-	-
Create rules	✓	✓	-	-
Edit rules	✓	✓	-	-
Delete rules	✓	✓	-	-
Enable/disable rules	✓	✓	-	-

Integration Permissions

Action	Super Admin	Admin	Manager	User
View webhooks	✓	✓	-	-
Create webhooks	✓	✓	-	-
Edit webhooks	✓	✓	-	-
Delete webhooks	✓	✓	-	-
View API keys	✓	-	-	-
Generate API keys	✓	-	-	-

Security & Audit Permissions

Action	Super Admin	Admin	Manager	User
View audit logs	✓	✓	-	-
Export audit logs	✓	✓	-	-
View security dashboard	✓	✓	-	-
Configure security settings	✓	-	-	-

Data Management Permissions

Action	Super Admin	Admin	Manager	User
Import data	✓	✓	-	-
Export all data	✓	✓	-	-
Delete organization data	✓	-	-	-
Handle GDPR requests	✓	-	-	-

Location-Based Restrictions

When a user has location restrictions:

Scope	What They See
Items	Only at assigned locations
Inspections	Only for items at their locations
Users	Only users at their locations
Reports	Filtered to their locations
Corrective Actions	Only for items at their locations

Permission Legend

Symbol	Meaning
✓	Full access
-	No access
Own	Own created/assigned items only
Limited	Restricted scope
Location-based	Based on assigned locations
Assigned	Only assigned items

Related Topics

• User Roles - Role descriptions
• Location Access - Location restrictions
• Permissions - Permission management